Planning an event maybe stressful, especially when you want a grand one. If you have decided to organize an event but you don’t know how to go about it, then this is the perfect article for you!
Determine the Objective of the Event.
Planning an event should begin with asking this question – “What is the nature of the event?” Obviously, a corporate event will be different from a wedding party, or a naming ceremony.
Also, find out the number of people that will attend the event, if it is for business or for pleasure, if there will be need for entertainment, food and technical equipment, etc. Once the goal is set, planning becomes much easier.
Set a Venue for Your Event?
Once you have a theme and objective for your event, the next thing to do is to get a perfect location. Where is this event going to take place? Is it an indoor or outdoor event? Will the venue fit the theme of the event? Do you need privacy? Will there be need for a tent? If yes, then you’ll have to consider choosing between pole tent vs frame tent.
Choose a Date for the Event
When choosing a date, make sure your venue will be available on that date; you wouldn’t want to reschedule your event and make last minute preparations!
Also, plan ahead of time, so you can book a venue in advance and be sure your slot is reserved. If you will be inviting a speaker or a presenter, make sure they are comfortable with the date.
Plan within a Budget
Setting a budget can be complicated for some reasons. Firstly, you don’t know the number of guests that will turn up for you event. Secondly, you have no control over the prices of things, so it’s really difficult to budget on the air.
However, try to make estimate and be prepared for the best and worst scenarios.
Rental of Premises or Minimum Expenses?
One of the things to consider when choosing a venue is the terms and condition. Will you be making an outright payment? Will there be a discount? Will you purchase food and drinks from the premise, or do you have an option of coming with yours?
You should also consider your budget, the number of guests that will attend and if you can negotiate a discount. All these put together will definitely give you a successful event.